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Importing and customizing a scanned form in 123FormBuilder

Turn any scanned form into a web form with our Scan to Form feature.

We have implemented a machine learning system that can recognize and transform fields and labels from paper to online forms directly on our platform. To get started with this feature, you’ll need to first scan the form document that you want to be converted and save it as a JPG (.jpg) or PDF file. Once you have scanned the paper form, follow these steps:

1. In your 123FormBuilder account, click the New Form button.

2. In the New Form page, click the Scanned form widget.

123formbuilder new form page with digitization feature

3. A lightbox will pop up on the screen where you will find an Import button on the top-left. Click the button to start importing your scanned form.

123formbuilder digitization scanned form import button

4. A preview of the scanned form will appear on the left. On the right, you will see all the fields that have been identified on the scanned form, and that are ready to be imported in the 123FormBuilder editor.

123formbuilder importing a scanned form as a web form

5. Click the icon on the left of each bar to associate it with a specific field type from 123FormBuilder. You will get the best results if you forms are scanned at high resolution (300 DPI).

123formbuilder associate field types in the digitization process

Important: Set the correct field types as needed in this stage, otherwise you will not be able to convert them in the form editor.


  • If you scan a prefilled form, inputs will be imported as fields
  • If you have two or more fields on the same line, you can merge them by clicking <>.
  • If you want to remove any of the fields before finishing the import, use the X button on each bar.

6. Now click the Create Form button on the bottom-right side. You will be redirected in the form editor, where you can make your final web form adjustments.

And that’s about it. Now, how easy was that? We’ve even got a video to prove it.

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Frequently Asked Questions

Here is a list of the most frequently asked questions. For more FAQs, please browse through the FAQs page.

Is this service free?
Yes, we offer a free form builder service. Just sign up to the Basic plan and you are all set. This plan is forever free, but you are limited with a few features only, such as 5 forms per account, 100 submissions per month and you have to keep the backlink to 123FormBuilder on your forms. Check out our features matrix for more information.
How many forms can I create?
It depends on the service plan you are on. Higher service plans enable more features, including more web forms for your account. If you need more forms, go to the My Account section of your account and click the upgrade button. To create an unlimited number of forms, either upgrade to the Platinum service plan or higher. Consult our features matrix for more information.
How can I publish my forms?
You can publish your forms in many ways, by using their direct URL or HTML link, embedding them with a JavaScript code, Inline HTML or iFrame, using the Facebook app or the WordPress plugin, using popups, the Blogger code snippet and many more. Once you have created and customized your form, go to the Publish section to complete your work. Read more in our documentation.
How do I change my form design?
You can change the design of your form in the Themes section, which is located in your form settings. We offer a set of more than 30 predefined form themes for your forms, but you can also create your own from scratch. You can customize the submit button, the logo and more. To apply your own stylesheets, all forms come with a custom CSS editor.

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